Privacy Policy

Effective Date: 25|08)25
 

QP Drone Tech NPC (“we”, “our”, or “us”) is committed to safeguarding the privacy of all stakeholders, in compliance with the Protection of Personal Information Act, 2013 (POPIA), the Promotion of Access to Information Act (PAIA), and applicable South African legislation as of 2025.

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This Privacy Policy explains how we collect, use, store, and protect your personal information when you interact with our website, services, programmes, or events.

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1. Personal Information We Collect

We may collect the following categories of personal information:

• Identity information: name, surname, ID number, company/organisation.

• Contact details: email address, phone number, physical or postal address.

• Professional information: role, organisation, sector (for event or training registrations).

• Technical information: IP address, device/browser type, cookies, analytics.

• Programme data: participation in training, conferences, surveys, or community initiatives.

• Special personal information (only if required): for example, medical or biometric data in drone training or disaster response projects, processed only with explicit consent and safeguards.

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2. How We Use Your Information

We process your personal information for legitimate purposes, including:

• Delivering services such as disaster risk solutions, drone operations, or STEAM education.

• Responding to enquiries and providing customer or beneficiary support.

• Registering participants for training, programmes, or conferences.

• Sending communications (e.g. newsletters, updates, invitations) if you opt-in.

• Fulfilling contractual obligations with partners, funders, or government stakeholders.

• Complying with South African legal, audit, and reporting requirements.

We will not process your information for any purpose other than those disclosed unless you consent or the law requires us to do so.

 

3. Legal Basis for Processing

In line with POPIA, we process your personal information on the following grounds:

• Consent: where you have given clear permission (e.g. subscribing to our mailing list).

• Contractual necessity: to fulfil agreements with you or your organisation.

• Legal obligation: where required by South African law or regulators.

• Legitimate interest: to deliver services, improve operations, and protect rights.

 

4. Sharing of Information

We may share your personal information with:

• Trusted service providers who support our operations (IT, training platforms, event management).

• Project funders and partners, in aggregated or anonymised form where possible.

• Regulatory bodies or authorities, when legally required.

We will never sell your personal information.

 

5. Cross-Border Data Transfers

Where personal data is transferred outside South Africa (e.g. for cloud hosting or international project collaboration), we ensure compliance with POPIA requirements by using providers with adequate data protection safeguards (comparable to POPIA or GDPR standards).

 

6. Data Security & Retention

We implement appropriate technical and organisational measures to protect your personal information against unauthorised access, loss, misuse, or disclosure.

• Data is stored securely, with access restricted to authorised staff.

• Personal information is retained only as long as necessary for its purpose or as required by law.

 

7. Your Rights Under POPIA

As a data subject, you have the right to:

• Access the personal information we hold about you.

• Request correction of inaccurate or outdated data.

• Object to the processing of your personal information in certain circumstances.

• Withdraw consent at any time, without affecting prior lawful processing.

• Request deletion of your personal information (where legally and contractually possible).

 

Requests can be submitted through our PAIA Manual or directly by email at: [insert email address].

 

8. Cookies and Analytics

Our website may use cookies and analytics tools to enhance user experience, improve performance, and track engagement. You can manage cookies through your browser settings.

 

9. Children’s Information

We do not knowingly collect personal information from children under 18 without parental or guardian consent.

 

10. Policy Updates

We may amend this Privacy Policy from time to time. Updates will be posted on our website with the “Last Updated” date revised accordingly.

 

11. Contact Information

If you have questions about this Privacy Policy or wish to exercise your rights, please contact us:

 

QP Drone Tech 
Email: [Insert Conta
Phone: [Insert Contact Number]
Website: www.qpdronetech.co.za

You also have the right to lodge a complaint with the Information Regulator of South Africa at complaints.IR@justice.gov.za.

Having said that, a privacy policy is a statement that discloses some or all of the ways a website collects, uses, discloses, processes, and manages the data of its visitors and customers. It usually also includes a statement regarding the website’s commitment to protecting its visitors’ or customers’ privacy, and an explanation about the different mechanisms the website is implementing in order to protect privacy. 

 

Different jurisdictions have different legal obligations of what must be included in a Privacy Policy. You are responsible to make sure you are following the relevant legislation to your activities and location.

Generally speaking, a Privacy Policy often addresses these types of issues: the types of information the website is collecting and the manner in which it collects the data; an explanation about why is the website collecting these types of information; what are the website’s practices on sharing the information with third parties; ways in which your visitors an customers can exercise their rights according to the relevant privacy legislation; the specific practices regarding minors’ data collection; and much much more. 

To learn more about this, check out our article “Creating a Privacy Policy”.